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Council Minutes - September 10, 2024

COUNCIL PROCEEDINGS

CITY OF GRANT, NEBRASKA

September 10, 2024

 

                Mayor Lisa Schmitt convened a meeting of the Council of the City of Grant, Nebraska in open and public session on September 10, 2024 at 7:00 p.m. Notice of this meeting was given in advance by publication in the Grant Tribune Sentinel, the City’s designated method for giving notice, September 5, 2024, and members of the City Council and a copy of their Acknowledgment of Receipt and the Agenda are attached to these minutes.  Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were recorded while said meeting was open to the attendance of the public.

Mayor Lisa Schmitt announced the posting of the Open Meetings Act and its location.

Roll call:  Present Council members:  Brueggeman, Petersen, Sims, and Mayor Schmitt. Absent Council members: Bishop.

Others present:  City Superintendent Edward Dunn, City Clerk/Treasurer Jessie Faber, City Attorney Tawna Holmstedt, et al.

The motion was made by Brueggeman and seconded by Sims to accept the agenda as presented.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

A motion was made by Sims to approve the minutes of the August 27, 2024 meeting as presented and waive the reading and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

A motion was made by Brueggeman to approve the minutes of the September 4, 2024 public hearing as presented and waive the reading and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

 

COMMUNICATIONS:  City Superintendent, Edward Dunn informed the Council of the upcoming board meetings, the library board will meet tomorrow at 5:15 p.m., the public hearing for the Budget will be tomorrow at 6:00 p.m., the tree board will meet on August 18th at 2:00 p.m., and the next council meeting will be on September 24th at 7:00 p.m. Dunn stated he would be attending an Economic Development meeting in Kearney on September 17th and I and Mr. Forney will be attending the Tree City Annual Conference to accept the Educator Award on behalf of the  Perkins County teachers on September 19th. An assembly at the schools is being planned to present the award to the teachers. Dunn gave the following updates:  Zach Sides received his CDL, Eric McCormick will be attending the NeRWA Fall Conference in Gering October 1st-3rd, Zach Sides has been scheduled for training to receive his Grade 6 & 4 Water Licenses, we are spraying for mosquitos when the weather allows, we are advertising for a Custodian again and have received some interest this time, and Steve has been working on killing the cactus at the Cemetery.

 

STANDING COMMITTEE REPORTS: 

Council member, Bishop – none. Council member, Brueggeman – gave an update on the cemetery board meeting. Council member, Petersen – none. Council member, Sims – none.

 

ENFORCEMENT, SHERIFF & WATER REPORTS – Acknowledged the enforcement and water report as received.

 

FINANCIALS – The financials are in process and will be reviewed at the next meeting.

 

PUBLIC COMMENT – Mark Bottom.

 

UNFINISHED BUSINESS:

Action and Discussion on Ordinance No. 24-08-01, an Ordinance Creating Street Improvement District 2024-01 for the Purposes of Paving, Grading, Constructing or Reconstructing Curbs, Gutters, Sidewalks, and any Necessary Improvements Incidental Thereto as Authorized by law Within the District as set Forth on the Plans and Specifications on file at the Office of the City Clerk (2nd Reading) – City Clerk, Jessie Faber read the second reading of Ordinance No. 24-08-01 “An Ordinance of the City of Grant, Nebraska, Creating Street Improvement District No. 2024-01 Within the City; Defining the Boundaries of said District and the Property Contained Therein; and Providing for the Construction of Improvements Therein Consisting of Grading and/or Regrading, Recurbing and Regutterning or Construction of Curb and Gutter, as may be Required, Paving, Repaving, Earthwork, Storm Drainage Improvements, Pedestrian Walkways and Such Other Appurtenances as may be Incidental Thereto.”

 

**Council member, Kimberly Bishop Entered the meeting at 7:16 p.m.

A motion was made by Sims to waive the third reading to Ordinance No. 24-08-01“An Ordinance of the City of Grant, Nebraska, Creating Street Improvement District No. 2024-01 Within the City; Defining the Boundaries of said District and the Property Contained Therein; and Providing for the Construction of Improvements Therein Consisting of Grading and/or Regrading, Recurbing and Regutterning or Construction of Curb and Gutter, as may be Required, Paving, Repaving, Earthwork, Storm Drainage Improvements, Pedestrian Walkways and Such Other Appurtenances as may be Incidental Thereto.” and seconded by Petersen.

Roll call vote:  Yeas – Bishop, Petersen, & Sims. Nays – Brueggeman. Motion carried.

A motion was made by Sims to approve Ordinance No. 24-08-01“An Ordinance of the City of Grant, Nebraska, Creating Street Improvement District No. 2024-01 Within the City; Defining the Boundaries of said District and the Property Contained Therein; and Providing for the Construction of Improvements Therein Consisting of Grading and/or Regrading, Recurbing and Regutterning or Construction of Curb and Gutter, as may be Required, Paving, Repaving, Earthwork, Storm Drainage Improvements, Pedestrian Walkways and Such Other Appurtenances as may be Incidental Thereto.” and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

The Ordinance will be published in pamphlet form.

 

Action and Discussion on Ordinance No. 24-08-02, an Ordinance Creating Water and Sewer Extension District 2024-01 for the Purposes of Extending the City’s Municipal Water and Sewer System Beyond the Boundaries of the City’s Existing System and Related Appurtenances Within the District as set Forth on the Plans and Specifications on file at the Office of the City Clerk (2nd Reading) – City Clerk, Jessie Faber read the second reading of Ordinance No. 24-08-02 “An Ordinance of the City of Grant, Nebraska, Creating Water and Sewer Extension District 2024-01 Within the City; Defining the Boundaries of Said District and the Property Contained Therein; and Providing for the Construction of Improvements Therein Consisting of Sewer Mains, Water Mains, Manholes, Service Wyes, Service Lines, Water Lines, Valves, Fire Hydrants, Water Services and Such Other Appurtenances as may be Incidental Thereto.”

 

A motion was made by Petersen to waive the third reading to Ordinance No. 24-08-02 “An Ordinance of the City of Grant, Nebraska, Creating Water and Sewer Extension District 2024-01 Within the City; Defining the Boundaries of Said District and the Property Contained Therein; and Providing for the Construction of Improvements Therein Consisting of Sewer Mains, Water Mains, Manholes, Service Wyes, Service Lines, Water Lines, Valves, Fire Hydrants, Water Services and Such Other Appurtenances as may be Incidental Thereto.” and seconded by Bishop.

Roll call vote:  Yeas – Bishop, Petersen, & Sims. Nays – Brueggeman. Motion carried.

A motion was made by Petersen to approve Ordinance No. 24-08-02 “An Ordinance of the City of Grant, Nebraska, Creating Water and Sewer Extension District 2024-01 Within the City; Defining the Boundaries of Said District and the Property Contained Therein; and Providing for the Construction of Improvements Therein Consisting of Sewer Mains, Water Mains, Manholes, Service Wyes, Service Lines, Water Lines, Valves, Fire Hydrants, Water Services and Such Other Appurtenances as may be Incidental Thereto.” and seconded by Bishop.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

The Ordinance will be published in pamphlet form.

 

Action and Discussion on Ordinance No. 24-08-03, an Ordinance Authorizing the Issuance by the City of its Bond Anticipation Notes, Series 2024, in the Aggregate Principal Amount of not to Exceed $500,000.00, for the Purpose of Constructing Paving, Water, and Sewer Improvements of the City (2nd Reading) – City Clerk, Jessie Faber read the second reading of Ordinance No. 24-08-03 “An Ordinance Authorizing the Issuance, Sale, and Delivery of Bond Anticipation Notes, Series 2024, of the City of Grant, Nebraska, in One or More Series and in an Aggregate Principal Amount of Not To Exceed Five Hundred Thousand Dollars ($500,000), to Provide Interim Financing for the Costs of (I) Constructing and Improving Streets and Other Improvements in Street Improvement District No. 2024-1 of the City, and (II) For the Costs of Constructing and Improving Water and Sewer Extensions and Other Improvements in Water and Sewer Extension District No. 2024-01; Authorizing Certain Officials to Determine the Final Aggregate Principal Amount, Maturities, Rates, Redemption Provisions, Terms and Other Details of Such Notes; Prescribing the Form and Details of the Notes; Covenanting to Issue General Obligation Various Purpose Bonds to Pay the Notes at Maturity or Earlier Redemption or to Pay the Notes From Other Available Funds, Including Refunding Notes; Designating the Notes as Qualified Tax-Exempt Obligations; Adopting Certain Post-Issuance Tax Compliance Policies and Procedures with Respect to the Notes; and Authorizing Certain Other Documents and Actions in Connection Therewith.”

A motion was made by Bishop to waive the third reading to Ordinance No. 24-08-03 “An Ordinance Authorizing the Issuance, Sale, and Delivery of Bond Anticipation Notes, Series 2024, of the City of Grant, Nebraska, in One or More Series and in an Aggregate Principal Amount of Not To Exceed Five Hundred Thousand Dollars ($500,000), to Provide Interim Financing for the Costs of (I) Constructing and Improving Streets and Other Improvements in Street Improvement District No. 2024-1 of the City, and (II) For the Costs of Constructing and Improving Water and Sewer Extensions and Other Improvements in Water and Sewer Extension District No. 2024-01; Authorizing Certain Officials to Determine the Final Aggregate Principal Amount, Maturities, Rates, Redemption Provisions, Terms and Other Details of Such Notes; Prescribing the Form and Details of the Notes; Covenanting to Issue General Obligation Various Purpose Bonds to Pay the Notes at Maturity or Earlier Redemption or to Pay the Notes From Other Available Funds, Including Refunding Notes; Designating the Notes as Qualified Tax-Exempt Obligations; Adopting Certain Post-Issuance Tax Compliance Policies and Procedures with Respect to the Notes; and Authorizing Certain Other Documents and Actions in Connection Therewith.” and seconded by Sims.

Roll call vote:  Yeas – Bishop, Petersen, & Sims. Nays – Brueggeman. Motion carried.

A motion was made by Petersen to approve Ordinance No. 24-08-03 “An Ordinance Authorizing the Issuance, Sale, and Delivery of Bond Anticipation Notes, Series 2024, of the City of Grant, Nebraska, in One or More Series and in an Aggregate Principal Amount of Not To Exceed Five Hundred Thousand Dollars ($500,000), to Provide Interim Financing for the Costs of (I) Constructing and Improving Streets and Other Improvements in Street Improvement District No. 2024-1 of the City, and (II) For the Costs of Constructing and Improving Water and Sewer Extensions and Other Improvements in Water and Sewer Extension District No. 2024-01; Authorizing Certain Officials to Determine the Final Aggregate Principal Amount, Maturities, Rates, Redemption Provisions, Terms and Other Details of Such Notes; Prescribing the Form and Details of the Notes; Covenanting to Issue General Obligation Various Purpose Bonds to Pay the Notes at Maturity or Earlier Redemption or to Pay the Notes From Other Available Funds, Including Refunding Notes; Designating the Notes as Qualified Tax-Exempt Obligations; Adopting Certain Post-Issuance Tax Compliance Policies and Procedures with Respect to the Notes; and Authorizing Certain Other Documents and Actions in Connection Therewith.” and in paragraph number 3 and paragraph number 5 changing the date to September 10, 2024 from August 27, 2024 and seconded by Sims.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

The Ordinance will be published in pamphlet form.

 

Action and Discussion on Resolution No. 24-08-01, a Resolution Authorizing the Reimbursement of Certain Capital Expenditures from the Proceeds of Tax-Exempt or Tax-Favored Debt Obligations – A motion was made by Sims to approve Resolution No. 24-08-01, a Resolution to Declare its Official Intent Under the Internal Revenue Code of 1986, as amended, to Reimburse Certain Expenditures from the Proceeds of Tax-Exempt or Tax-Favored Debt Obligations and seconded by Petersen.

RESOLUTION NO. 24-08-01

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF GRANT, NEBRASKA TO DECLARE ITS OFFICIAL INTENT UNDER THE INTERNAL REVENUE CODE OF 1986, AS AMENDED, TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT OR TAX-FAVORED DEBT OBLIGATIONS

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

The Resolution will be published in pamphlet form.

 

Action and Discussion on Ordinance No. 24-08-04, An Ordinance for the Compensation of All Officers and Employees of the City of Grant for the Fiscal Year of October 1, 2024, Through September 30, 2025; Replace and Repealing all Other Conflicting Ordinances and Conflicting Sections of Ordinances; Providing for the Effective Date (2nd Reading) – City Clerk, Jessie Faber read the second reading of Ordinance No. 24-08-04 “An Ordinance for the Compensation of all Officers and Employees of the City of Grant for the Fiscal Year of October 1, 2024, Through September 30, 2025; Repealing all Other Conflicting Ordinances and Conflicting Sections of Ordinances; and Providing for the Effective Date.”

A motion was made by Sims to go into executive session for the prevention of needless injury to the reputation of an individual, and to include the Council Members, Mayor, City Superintendent and City Attorney and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

Entered Executive Session at 7:44 pm.

Exited Executive Session at 8:15 pm.

A motion was made by Sims to come out of executive session and seconded by Brueggeman.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

 

NEW BUSINESS:

Action and Discussion on Resolution No. 24-09-01 Resolution for the Signing of the Municipal Annual Certification of Program Compliance Form for the Nebraska Board of Public Roads Classifications and Standards – A motion was made by Brueggeman to approve Resolution No. 24-09-01 Resolution for the Signing of the Municipal Annual Certification of Program Compliance Form for the Nebraska Board of Public Roads Classifications and Standards and seconded by Sims.

RESOLUTION NO. 24-09-01

SIGNING OF THE MUNICIPAL ANNUAL CERTIFICATION OF PROGRAM COMPLIANCE 2024

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

The Resolution will be published in pamphlet form.

 

Action and Discussion on FY 2024-2025 Budget Worksheets – No Action Taken.

 

Action and Discussion on Potential Purchase of 402 Central Avenue, Grant, Nebraska, 69140 (Dr. Cliff Colglazier / Grant City Attorney – Tawna Holmstedt) – A motion was made by Bishop to go into executive session for the protection of the public interest for the potential purchase of this property, and to include the Council Members, Mayor, City Superintendent, City Clerk and City Attorney and seconded by Sims.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

Entered Executive Session at 8:20 pm.

Exited Executive Session at 8:52 pm.

A motion was made by Brueggeman to come out of executive session and seconded by Bishop.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

A motion was made by Petersen to table the Potential Purchase of 402 Central Avenue, Grant, Nebraska, 69140 (Dr. Cliff Colglazier / Grant City Attorney – Tawna Holmstedt) to the October 22, 2024 Council Meeting and seconded by Bishop.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

 

Action on Bills & Claims – 20/20 Technologies, tech support/software – 346.70; Adams Lumber Co-Grant, supplies – 197.78; AFLAC, employee benefits – 202.10; Aurora Cooperative, fuel – 101.63; Blue Cross Blue Shield of NE, employee benefits – 7,768.07; City of Grant, utilities – 14,663.53; Eakes Office Solutions, supplies – 243.18; Ensz Hardware, supplies – 260.28; Jessie Faber, dues & training – 118.05; Frenchman Valley Coop, fuel, tires, & supplies & repairs – 3,472.27; Grant Napa, supplies – 151.75; Great Plains Communications, telephone – 1,016.18; Hatch’s Super Foods, concession supplies & supplies – 90.92; High Plains News, advertising – 445.43; J Bar J Landfill, tipping fees – 4,346.10; Ken’s Construction LLC, contract labor – 1,540.00; Midwest Electric, billing – 362.98; Municipal Supply, Inc. of NE, pool chemicals – 705.00; NE State Fire Marshal, dues – 36.00; One Call Concepts, Inc., telephone – 12.34; Perfect Shine, cleaning/janitorial – 40.00; Perkins County Treasurer, police contract  – 8,794.75; Pinnacle Bank/Visa, dues & training, fuel, postage, & tech support/software – 423.34; Reese Mechanical Inc., supplies & repairs – 225.00; Ross Family Auto Parts Inc., supplies – 73.24; Sandhills State Bank, employee benefits – 555.00; Riley Schliep, utility refund – 3.53; Zachary Sides, dues & training – 61.49, Kelan Sis, refund – 250.00; The Hometown Agency, FBO insurance & insurance – 6,749.00; Total Backflow Resources, dues & training – 975.00; Verizon Wireless, telephone – 251.62; Western Resources Group, contract labor – 390.00; American Funds, retirement –1,550.90; Nebraska Division of Aeronautics, beacon expense & AWOS maintenance – 543.33; Nebraska Department of Revenue – Nebr. Waste Reduction & Recycle – 25.00; Nebraska Department of Revenue, state income tax withholding – 1,116.54; United States Treasury, federal tax withholding – 5,367.53; Overtime Wages 8/11-8/31– 541.50; Total Bills and Claims $64,017.06.

 

The motion was made by Brueggeman and seconded by Bishop to approve the Bills and Claims in the amount of $64,017.06.

Roll call vote:  Yeas – all present. Nays – none. Motion carried.

 

Bishop, Brueggeman, Petersen, & Sims reviewed the bills and claims prior to the meeting.

 

Mayor Lisa Schmitt adjourned this meeting of the Grant City Council at 8:54 P.M.

 

 

                                                                                             ______________________________________

                                                                                              Lisa Schmitt, Mayor

 

_______________________________

Jessie Faber, City Clerk